Planning Commission: Wendy Leland, Chair, Bill Westhafer, Vice Chairman, Michael Allen, Michael Churchill, Andy Motel, Michael Richter, and Andre von Hoyer.

Consultants: Randy Patry, P.E, Thomas Comitta

Staff: Linda Csete, Manager, Lisa Gardner, Recording Secretary

Public: Don and Liz Andersen, Mike Rodgers, Kevin Kuhn and Hugh Willig

Call to Order:

7:35 p.m.


Mr. Comitta expressed his thanks for the recognition he received on June 22nd.

Mr. von Hoyer said the next Act 209 Transportation Meeting is being held at the Township Office on July 23rd at 7:30pm.

Mrs. Leland provided updates on the following:

Approval June 11, 2013 Minutes

Mrs. Leland moved to approve the June 11, 2013 minutes with recommended changes, and Mr. von Hoyer seconded. Mrs. Leland called for discussion, there being none, called the vote. All were in favor.

Old Business

Recommendation on Amendments to the Traditional Neighborhood Development Ordinance (Area 3) and Perimeter Setbacks

Mr. Comitta said an additional amendment has been proposed for the perimeter setbacks in the TND zoning districts for when similar TNDs abut each other. The Supervisors plan to hold a hearing on September 3rd. The draft amendment was changed by deleting parts O.3-5 so the change applies to TND Area 1 only. To complete the draft, part O.2 was changed to read “When two TND1 areas abut one another, in which case a 5-foot perimeter setback shall apply.”

Mr. Motel moved to recommend the proposed amendment to the TND zoning district relating to perimeter setbacks with the changes made this evening, and Mr. von Hoyer seconded. Mrs. Leland called for discussion, there being none, called the vote. All were in favor.

Second, Mr. Comitta said that the Supervisors need a formal motion on the TND amendment to allow hotel use in Area 3 before the August 5th meeting. He confirmed this must be reviewed by the Regional Planning Commission as well by as the Chester County Planning Commission.

Mrs. Leland moved to ratify the previously Approved Motion recommending the proposed amendment to TND Area 3 to allow hotel use, and Mr. Allen seconded. Mrs. Leland called for discussion, there being none, called the vote. All were in favor.

New Business

Donald & Liz Andersen – Request for Waiver to Permit Accessory Structure in a Side Yard abutting a Street

Donald & Elizabeth Andersen were present to request a waiver to construct a planting terrace, garden wall and gazebo in a side yard of their property at 23 Eastwick Drive that abuts a street.

Mr. Churchill moved to recommend that the Board of Supervisors approve the waiver. Mrs. Leland seconded. Mrs. Leland called for discussion, there being none, called the vote. All were in favor.

Valley Forge Sewer Authority Update

Mr. Comitta opened the discussion by addressing capacity, using a chart entitled East Whiteland Project. Mr. Motel stated that figures currently in the 5-10 year range may be more valid if moved to the 0-5 year slots

The DEP and Arrow Engineering have estimated the flows to be conveyed through East Whiteland Township to include the TND projects in Charlestown. The DEP has 120 days to approve this special study, so the project to expand the pipe is not at bid stage yet. However, there are 8 homes expected to be finished at this time next year in each of the Spring Oak and Pickering Crossing developments, for a total of 16 units. This may require developers to submit Pump & Haul Permits to the DEP as an interim solution due to timing of the project.

Mr. Churchill suggested developers obtain professional advice regarding cost appropriation, etc. He requested chart figures and facts to be double checked.

Several facts came from discussion among audience members, Township consultants, and the Planning Commission.

Mr. Comitta said Arrow Engineering and East Whiteland Township need a better cost estimate and also need to consider how to allocate those costs. How to best share and appropriate project cost remains to be decided with the VFSA.

Several questions arose from further discussion.

Mr. Rodgers, representing the VFSA, presented these facts to the PC Members.

A July 15th meeting was canceled and instead a public meeting will be scheduled to establish procedures and determine appropriations. A court reporter may be used and legal advice regarding the Sunshine Law may be requested.

Mrs. Csete will send a letter to the VFSA before the meeting, to give them time to provide a tentative formula that allocates costs to prospective and existing users. This letter will emphasize the urgent need for information. Ideally, this data needs to be received at least a week prior to the meeting, to give Members time to review. Mrs. Csete will request a place on their August 12th agenda (7pm). Financial questions such as how the VFSA will assure payment to East Whiteland may be topics addressed.


Mrs. Leland made a motion to adjourn the meeting and Mr. Motel seconded. Mrs. Leland called for discussion, there being none, adjourned the meeting at 9:35 p.m. Taking August off, the Planning Commission’s next scheduled meeting is Sept. 10, 2013 at the Great Valley Middle School, Room 154.

Respectfully submitted,

Lisa Gardner