CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS ORGANIZATION MEETING JANUARY 3, 2017

The Organization Meeting for 2017 was held on January 3, 2017 at the Great Valley Middle School in room 154, 255 N. Phoenixville Pike, in Malvern, PA.

Present

Supervisors:	Frank A. Piliero, Kevin R. Kuhn, Charles A. Philips, Michael J. Rodgers, and Hugh D. Willig.
Consultants:	Mark P. Thompson, Esq. and Daniel Wright, P.E.
Staff:	Linda Csete, Manager, Jim Thompson, Roadmaster, Tim Hubbard, Property & Safety Coordinator, and Lisa Gardner, Recording Secretary
Public:	See attached sign-in sheet

Call to Order:

7:03 P.M.

Citizen’s Forum/NonAgenda Items

Mr. Wright stated that he would be contacting PennDOT regarding the Warner Lane traffic flow problem.

Nominations

Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Rodgers nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Willig seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Philips for Vice Chairman of the Board of Supervisors, and Mr. Willig seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2017

Annual Appointments

Mr. Piliero read the following list aloud as annual appointments:

Linda Csete to the following positions for 2017:

Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Right to Know Officer

Jan C. Bird to the following positions:

Assistant Township Secretary
Assistant Right to Know Officer

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator positions

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Alix Coleman as Brightside Farm Manager

Charles Buck as Brightside Farm Community Garden Coordinator

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Gary Bender as Special Counsel

Thomas Comitta as Land Planner

Advanced Geo Services as Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Anthony Merklinger as Building Code Official (BCO)

Robert Dettore, Construction Consultant

Barbacane, Thornton & Co., LLC via Resolution # 880-17 as Auditor

Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Mr. Philips requested the position of Brightside Farm Manager be given a written job description. Mrs. Csete will draft this description. Mr. Kuhn moved to nominate the above list as read aloud. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

Mr. Piliero read the following list aloud as additional annual appointments:

Michael Churchill to the Planning Commission for a 4-Year Term expiring 12/31/2020

Michael Richter to the Planning Commission for a 4-Year Term expiring 12/31/2020

Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2017

Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2017

Mr. Rodgers moved to approve the above 4 appointments. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

A member of the Planning Commission is to be on the Historical Architectural Review Board (HARB). Although Mrs. Leland has been appointed to this spot, Mr. Philips suggested the spot be left vacant since she cannot attend the meetings. Supervisors discussed the fact that last year there were only 2 issues that needed a vote vs. Mrs. Leland’s absence preventing a necessary quorum. Mr. Kuhn suggested this be tabled, or that the Historical Commission suggest a Planning Commission member. Mr. Willig suggested changing the time of the meetings to a later hour, however Mr. Philips said the meeting time would not change. The Supervisors decided that Mr. Kuhn would contact the members of the Planning Commission to see if there was any serious interest in the HARB position (a 5-Year At Large Term expiring 12/31/2021).

Therefore the appointment to the Historical Commission for a 5-Year At Large Term expiring 12/31/2021 was tabled.

Mr. Piliero read the following list aloud as additional annual appointments:

Mr. Philips moved to approve Mr. Daniel Wright to the Historical Commission for a 5-Year Term as Code Enforcement Officer expiring 12/31/2021. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Mr. Frank Beyer to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2021 and Mr. Jim Quay to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2021. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers moved to approve Mrs. Karen Schlichter to the Vacancy Board for a 1-Year Term expiring 12/31/2017. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Willig moved to approve Mr. Michael Bowell to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2019 per Resolution #881-2017. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. Mr. Piliero, Mr. Willig, Mr. Kuhn, and Mr. Rodgers were in favor. Mr. Philips was opposed.

Mr. Philips moved to approve Ms. Jean Bomm to the Zoning Hearing Board for the unexpired term ending 12/31/2017 per Resolution #881-2017. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Mr. Larry Bull to the Zoning Hearing Board as Alternate for the unexpired Term ending 12/31/2018 per Resolution #879-2017. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers moved to approve Mr. Bill Andersen, as nominated, to a 5-Year Term for the Uniform Construction Code Board of Appeals as the member with architectural experience, with term expiring 12/31/2021 by Resolution #882-2017. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Rate of Pay for 2017

Mr. Piliero moved to approve the pay rate schedule for 2017, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Mileage Rate for 2017

Mr. Philips moved to establish the mileage rate for 2017 to the current IRS allowable rate (currently 53.5 cents) at the time of submission of expenses, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer match for full time employees for health insurance, and also the 0% employee/100% employer match for the full time employee pension plan. Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Amount of Treasurer’s Bond

Mr. Kuhn moved to establish the treasurer bond at $150,000, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2017

Mr. Philips moved to approve the draft 2017 Holiday Schedule, which includes 11 paid holidays, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Rodgers moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 16 - 19, 2017, and to certify Mr. Rodgers as the voting delegate. Mr. Piliero seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Philips moved to approve Resolution #883-2017 to set depositories for the Township accounts. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #884-2017 for credit card authorizations. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #885-2017, naming the providers for Fire Protection, Ambulance and Police services. Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Resolution #886-2017 specifying that a maximum of $200,000 of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements, with the balance to be used solely for Open Space purposes. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at 7:00 p.m., at the Great Valley Middle School, Room 154. Exceptions are September’s meeting (will be on Tuesday September 5th) and the meeting for February (will be in the Library, not the Choral Room #154).

Mr. Rodgers moved to approve the scheduling of the 2017 Board of Supervisors Meetings and Mr. Philips seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Organization Meeting, and Mr. Rodgers seconded. All were in favor. The meeting was adjourned at 7:22 p.m.