CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
ORGANIZATION MEETING
JANUARY 4, 2016

The Organization Meeting for 2016 was held on January 4, 2016 at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, in Malvern, PA.

Present

Supervisors: Kevin R. Kuhn, Frank A. Piliero, Michael J. Rodgers, Hugh D. Willig, Charles A. Phillips
Consultants: Mark P. Thompson, Esq. and Dan Wright, P.E.
Staff: Linda Csete, Manager, Jim Thompson, Roadmaster, and Lisa Gardner, Recording Secretary
Public: Chris Lawrence, Chairman Parks and Recreation Board

The meeting was called to order at 7:35 P.M.

Citizen’s Forum/Non-Agenda Items

There were no Citizens’ Forum/Non-Agenda items in regards to Organization.

Nominations

Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Philips seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Piliero nominated Mr. Philips for Vice Chairman of the Board of Supervisors, and Mr. Willig seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2016

Annual Appointments

Mr. Piliero read the following list aloud as annual appointments:

Linda Csete to the following positions for 2016:

Township Manager

Township Secretary/Treasurer

Pension Plan Administrator

Right to Know Officer

Jan C. Bird to the following positions:

Assistant Township Secretary

Assistant Right to Know Officer

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officerm Asst. Zoning Officer, and EOC Coordinator positions

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Alix Coleman as Brightside Farm Manager

Charles Buck as Brightside Farm Community Garden Coordinator

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Gary Bender as Special Counsel

Thomas Comitta as Land Planner

Advanced Geo Services as Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Anthony Merklinger as Building Code Official (BCO)

Barbacane, Thornton & Co., LLC via Resolution # 858-2016 as Auditor

Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Mr. Kuhn moved to nominate the list as read aloud. Mr. Philips seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

Mr. Piliero read the following list aloud as additional annual appointments:

Andy Motel to the Planning Commission for a 4-Year Term expiring 12/31/2019

Michael Allen to the Planning Commission for a 4-Year Term expiring 12/31/2019

Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2016

Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2016

Tom Fillippo to the Historical Commission for a 5-Year At Large Term expiring 12/31/2020

Nancy Long to the Historical Commission for a 5-Year Term as Historic District Resident expiring 12/31/2020

Mary Lou Forcine to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2020

Sue Staas to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2020

Russ Hanscom to the Vacancy Board for a 1-Year Term expiring 12/31/2016

Michael Rodgers for a 5-Year Term of the 6 Member Board of the Valley Forge Sewer Authority expiring 12/31/2020

John C. Martin to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2018 per Resolution #859-2016

Jean Bomm to the Zoning Hearing Board as Alternate for a 3-Year Term expiring 12/31/2018 per Resolution #859-2016

Bill Westhafer was nominated to a 5-Year Term for the Uniform Construction Code Board of Appeals as the member with Architectural experience, with term expiring 12/31/2020 by Resolution #860-2016.

Mr. Kuhn moved to nominate the list as read aloud. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

Establish Rate of Pay for 2016

Mr. Piliero adjusted 2 figures on the proposed 2016 payroll schedule, one for Mrs. Csete to $70,000 and raising Mrs. Gardner’s rate of pay to $20.50 hourly for travel considerations. Mr. Philips moved to approve the adjusted pay rate schedule for 2016, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Mileage Rate for 2016

Mr. Philips moved to establish the mileage rate for 2016 to the current IRS allowable rate (currently 54 cents) at the time of submission of expenses, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer match for full time employees for health insurance, and also the 0% employee/100% employer match for the full time employee pension plan. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Amount of Treasurer’s Bond

Mr. Philips moved to establish the treasurer bond at $150,000, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2016

Mr. Rodgers moved to approve the draft 2016 Holiday Schedule, which includes 11 paid holidays, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 17 - 20, 2016, and to certify Mr. Rodgers as the voting delegate. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Resolution #861-2016 to set depositories for the Township accounts

Resolution #862-2016 for credit card authorizations

Resolution #863-2016, naming the providers for Fire Protection, Ambulance and Police services

Resolution #864-2016 specifying that a maximum of $300,000 of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements, with the balance to be used solely for Open Space purposes.

Mr. Rodgers moved to approve the resolutions as read above. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at a new time, 7:00 p.m., at the Great Valley Middle School, Room 154.

Mr. Philips moved to approve the scheduling of the 2016 Board of Supervisors Meetings and Mr. Kuhn seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Kuhn moved to adjourn the Organization Meeting, and Mr. Philips seconded. All were in favor. The meeting was adjourned at 7:40 P.M.

Respectfully submitted,


Lisa Gardner
Recording Secretary