Charlestown Township
Board of Supervisors Meeting
11 General Warren Blvd, Suite 1
Malvern, PA 19355
7:00 pm Tuesday, January 2, 2024


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ORGANIZATION MEETING AGENDA



Citizen’s Forum

Nominations for 2024:

Position:

Chairman, Board of Supervisors
Vice Chairman, Board of Supervisors

Appointments for 2024:

Annual Appointments

Township Manager
Township Secretary
Open Records Officer

Treasurer/Admin
Pension Plan Administrator
County Tax Collection Committee Representative
MS-4 Coordinator
Floodplain Administrator
Recycling Coordinator

Asst. Open Records Officers

Permit Coordinator/Administrative Asst

Recording Secretary

Property & Public Safety Coord. (incl. Fire Marshal/EOC, Code Enforcement Officer)

Public Works Superintendent/Project Manager

Animal Control Officer/Public Works Assistant

Park Custodians

Staff Planner

Brightside Farm Garden Coordinator

Consultant & Agency Positions:

Auditor - via Resolution # 1047-24

Building Code Official (BCO)

Construction Consultant

Electrical Inspection Agency

Engineering Firm

Engineer

Historical Architectural Consultant

Land Planner

Legal Counsel - Form

Legal Counsel - Lead Counselor

Legal Counsel - Special

Tax Collector - Real Estate

Tax Collector - Earned Income and Local Services Taxes

Traffic Consultant

Zoning Officer

Board and Commission Appointments:

Environmental Advisory Committee:

(2) 3-Year Term to expire 12/31/26

Historical Commission/HARB:

(3) 5-Year Term to Expire 12/31/28 (1 – architect, 2 – at large)

Parks & Recreation Board

(2) 5-Year Term to Expire 12/31/28
(1) unexpired term to 12/31/27

Planning Commission:

(2) 4-Year Terms to Expire 12/31/27

Regional Planning Commission:

(2) 1 year term to expire 12/31/2024
(1) 1 year term to expire 12/31/2024 - Alternate Member

Uniform Construction Code Board of Appeals – via resolution #1048-2024

5-Year Term for member with Fire Protection Experience to expire 12/31/2028

Valley Forge Sewer Authority

(1) 5-Year Term to Expire 12/31/28 for the 6-member board

Vacancy Board

1-Year Term to Expire 12/31/2024

Zoning Hearing Board – via resolution # 1049-2024

(1) 3-Year Term to Expire 12/31/2026

Establish Rates of Pay and Authorize Payroll

Establish Mileage Rate for 2024

(IRS allowable)

Establish Fee Schedule for 2024

Establish Employee/Employer Match for Employee Benefits

Benefits:

Health & Dental Insurance
Pension Plan

Establish Amount of Treasurer’s Bond and Public Officials Bond

Establish Holiday Schedule for 2024

(12 Holidays per Employee Handbook)

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Annual Resolutions

Resolution # 1050-2024 Setting depositories for the township accounts
Resolution # 1051-2024 Credit Card Authorization
Resolution # 1052-2024 Name Providers for Fire Protection, Ambulance and Police Protection
Resolution # 1053-2024 Public Participation Policy
Resolution # 1054-2024 Set Fee-in-Lieu Schedule for 2024

Scheduling:

Date, Location and Time for 2024 Business Meetings

Motion to adjourn the Organization Meeting