Charlestown Township
Board of Supervisors Business Meeting
Minutes of June 16, 2004

A special meeting was held June 16, 2004 at the Great Valley Middle School, Room 154. Kevin R. Kuhn, Chairman, Mike Rodgers, Vice Chairman, Paul Hogan, Member, Jim McErlane, Esq., Linda M. Csete, Township Administrator, and those on the attached list were present.

The meeting was called to order at 7:31 P.M.


Mr. Kuhn announced that an executive session was held following the June 7, 2004 meeting to discuss legal matters.

Citizen’s Forum/Non-Agenda Items

There were no Citizen’s Forum/Non-Agenda items were brought forward.

Old Business - None.

New Business

Resolution to Set Date, Time and Place of Hearing to Amend Zoning Map

Mr. Rodgers moved to approve Resolution #627-04 scheduling a hearing on the proposed zoning ordinance and map amendment for Monday July 19, 2004 at 7:30 PM at the Great Valley Middle School, Room 154, 255 N. Phoenixville Pike, Malvern PA, 19355. The Township Zoning Officer, Township Administrator, and Township Solicitor, and their designees, are hereby directed to advertise the hearing, post the property and do all things necessary to properly schedule the hearing and implement this Resolution. Mr. Hogan seconded. Mr. Kuhn called for discussion, and there being none, called the vote. All were in favor.

June Payroll

Mr. Rodgers moved to authorize the Treasurer to prepare the June 1-30, 2004 payroll in advance of the July 12, 2004 Board of Supervisors meeting for disbursement July 2, 2004 due to the lateness of the July meeting. Mr. Hogan seconded. Mr. Kuhn called for discussion, and there being none, called the vote. All were in favor.

Unitarian Church

Mr. Allen asked the Board for informal comments on the Main Line Unitarian Church’s interest in a 12+ acre lot on Charlestown Road that is 3 lots north of the Elementary School. They plan to build a 25,000 square foot church with parking for 150-200 cars. Mr. Allen described this particular congregation as being very interested in the environment, ecology and in conservation issues in general. They also tend to be very politically active. He described their current Devon location as being located in an upscale residential neighborhood. The surrounding area also includes 2 additional churches, a school and a township park. They would need public water primarily for fire suppression, which would have to be extended from the school. Sewer would be on site.

Primary concerns were for parking and traffic. Mr. Kuhn suggested Mr. Allen poll the Planning Commission members and absent Supervisors for their comments.

Charlestown Woolen Mill Stablization – Status Review

Mrs. Csete provided costs to date of approximately $127,500 with another $10,000-15,000 in payables outstanding. Mr. Frens said the head mason anticipates the masonry portion of the job will be completed in about 6 weeks, with roughly 25% remaining to do. This would bring the masonry costs to approximately $170,000. With the CRJ contract for the remainder of the work in the amount of $278,810, this would bring the total cost of the project to approximately $448,810. Considering the field changes typical of historic reconstruction resulting in two change orders to date, this is in line with the bids received in October 2003, for which the lowest bid was $399,000. However, it greatly exceeds the original budget estimate used for the 2004 Budget, which was $230,833. Mrs. Csete is concerned with meeting the additional expenses. There is grant funding of $140,000 confirmed, and a possibility of another $50,000, but the majority of grant funds are released after a project is completed, so a temporary cash flow dilemma remains.

The Supervisors discussed several options, including:

  1. Establishment or involvement of a non-profit foundation (501)
  2. Obtaining a short-term construction loan
  3. Delaying some of the work, particularly, the parging (stucco)

The Supervisors generally expressed reluctance to delay work, which would not only jeopardize grant funding, but add to the final costs due to tearing down and later re-installing scaffolding, laying off and later calling back workers, etc.

Mr. Allen stated his concern that costs are not being controlled on a line item basis, typically the purview of a project manager.

Charlestown Woolen Mill – Change Order #3

Mr. Frens outlined proposed Change Order #3, which would add an additional $14,780 to the project. It involves manufacturing trusses on site as opposed to a 4 week wait for the gang nail trusses currently shown in the plans. Mr. Frens expects this to be the final change order. No decision was made.

Other Business - None


The meeting was adjourned at 8:48 P.M. The Board held an executive session following the meeting to discuss personnel matters. The next meeting is scheduled for July 12, 2004, at 7:30 P.M. in Room 154 of the Great Valley Middle School.

Respectfully submitted,

Linda M. Csete
Township Secretary