CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
ORGANIZATION MEETING
JANUARY 6, 2020

The Organization Meeting for 2020 was held on January 6, 2020 at the Great Valley Middle School in room 154, 255 N. Phoenixville Pike, in Malvern, PA.

Present

Supervisors:
Susan T. Bednar, Kevin R. Kuhn, Charles A. Philips, Frank A. Piliero, and Hugh D. Willig.
Consultants:
Mark P. Thompson, Esq. Daniel Wright, P.E.
Staff:
Linda Csete, Manager, Marie Stone, Assistant Township Secretary, and Lisa Gardner, Recording Secretary. Jim Thompson, Roadmaster, and Tim Hubbard, Property & Safety Coordinator were absent.

Call to Order:

7:00 P.M.

Citizen’s Forum/Non-Agenda Items

Oaths of office were completed for Ms. Bednar and Mr. Willig before the meeting. No other matters were brought forward.

Nominations

Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Philips seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Vice-Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Piliero nominated Mr. Philips for Vice- Chairman of the Board of Supervisors, and Ms. Bednar seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2020

Annual Appointments

Mr. Philips moved to nominate Marie Stone to the following positions, Assistant Township Secretary and Assistant Right to Know Officer. Ms. Bednar seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

Mr. Piliero referenced the following list of annual appointments:

Linda Csete to the following positions for 2020:

Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Right to Know Officer

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, including Fire Marshal, Code Enforcement Officer, Asst. Zoning Officer, and EOC Coordinator positions

Jim Thompson as Roadmaster/Property Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Paul Jorgensen as Park Custodian

Michael Allen as Staff Planner

Alix Coleman as Brightside Farm Manager

Charles Buck as Brightside Farm Community Garden Coordinator

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Gary Bender as Special Counsel

Thomas Comitta as Land Planner

Advanced GeoServices Corporation as Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Anthony Merklinger as Building Code Official (BCO) and Assistant Zoning Officer

Robert Dettore, Construction Consultant

Barbacane, Thornton & Co., LLC via Resolution # 928 as Auditor

Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Mr. Piliero also referenced the following list of proposed appointments and action items:

Andy Motel and Matt Rogers to the Planning Commission for a 4-Year Term expiring 12/31/2023

Hugh Willig and Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2021

Wendy Leland to the Phoenixville Regional Planning Commission as Alternate for a 1-Year Term expiring 12/31/2021

Fran Rodgers to the Historical Commission/HARB as at-large members for a 5-Year Term expiring 12/31/2024

Brian Schlorff to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2024

Meg Solomon to the Environmental Advisory Committee for a 3-year term expiring 12/31/2022.

John Horstmann to the Vacancy Board for a 1-Year Term expiring 12/31/2020

David Greer to the Valley Forge Sewer Authority 6 Member Board for a 5-Year term expiring 12/31/2024

Michael Bowell to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2022 via Resolution #956-2020.

Frank Holleran to the UCC Board of Appeals, as a member with fire construction experience, with term expiring 12/31/2024 by Resolution #957-2020.

Establish the Rate of Pay for 2020 as written.

Establish Mileage Rate for 2020 as written.

Establish Employee/Employer Match for Employee Benefits as written below:

Establish Amount of Treasurer’s Bond as written.

Establish Holiday Schedule for 2020 as written.

All Board of Supervisor Members were Certified as Delegates to the Annual PSATS Convention with One Voting Delegate. Also certified were the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 14 - 17, 2020 with Ms. Bednar as the voting delegate.

Mr. Kuhn moved to nominate the above list as read aloud. Mr. Piliero seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

There was a brief discussion regarding the vacancies left by Mr. Findlay on the Environmental Advisory Committee and Mrs. Kline on the Historical and Architectural Review Board. There is another potential candidate to take Mr. Findlay’s position, and since the HARB states the membership may include 7 or more members there are sufficient members remaining to constitute a quorum without filling that vacancy.

Annual Resolutions

Mr. Philips moved to approve:

Resolution #958-2020 to set depositories for the Township accounts
Resolution #959-2020 for credit card authorizations
Resolution #960-2020 naming the providers for Fire Protection, Ambulance, and Police services.

Ms. Bednar seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Due to the Labor Day holiday, the September meeting will be held on Tuesday, September 1. Meetings will be held at 7:00 p.m., at the Great Valley Middle School, Room 154.

Mr. Philips moved to approve the scheduling of the 2020 Board of Supervisors Meetings and Ms. Bednar seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Piliero moved to adjourn the Organization Meeting, and Mr. Philips seconded. All were in favor. The meeting was adjourned at 7:08 p.m.

Respectfully submitted,


Lisa Gardner
Recording Secretary