CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
REORGANIZATION MEETING
JANUARY 5, 2015

The Organization Meeting for 2015 was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, in Malvern, PA.

Present:

Supervisors: Kevin R. Kuhn, Frank A. Piliero, Michael J. Rodgers, Hugh D. Willig, Charles A. Phillips
Consultants: Mark P. Thompson, Esq. and Thomas Comitta. Dan Wright, P.E. arrived at 10 p.m.
Staff: Linda Csete, Manager, Jim Thompson, Roadmaster, Tim Hubbard, Fire Marshal, Lisa Gardner, Recording Secretary
Public: See attached sign-in sheet

The meeting was called to order at 7:33 P.M.

Citizenís Forum/Non-Agenda Items

There were no Citizensí Forum/Non-Agenda items in regards to Organization.

Nominations

Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Philips seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Piliero nominated Mr. Rodgers for Vice Chairman of the Board of Supervisors, and Mr. Willig seconded.

There were no further nominations. Mr. Piliero closed the nominations. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2015

Annual Appointments

Mr. Piliero read the following list aloud as additional annual appointments:

Linda Csete to the following positions for 2015:

Township Manager
Township Secretary/Treasurer
Pension Plan Administrator

Jan C. Bird as the Assistant Township Secretary

Lisa Gardner as Recording Secretary

Tim Hubbard as Property and Public Safety Coordinator, Fire Marshal, Asst. Zoning Officer, and EOC Coordinator

Jim Thompson as Roadmaster/Project Manager

Mark Cabot as Public Works Assistant and Animal Control Officer

Alix Coleman as Brightside Farm Manager

Sid and Marguerite Buck as Brightside Farm Community Garden Coordinators

Lamb, McErlane, P.C. as Legal Counsel-Firm

Mark Thompson Esq. as Legal Counsel-Lead Counselor

Gary Bender as Special Counsel

Thomas Comitta as Land Planner

Advanced Geo Services as Engineering Firm

Daniel T. Wright, P.E. as Engineer

Daniel T. Wright, P.E. as Zoning Officer

Anthony Merklinger as Building Code Official (BCO)

Barbacane, Thornton & Co., LLC via Resolution # 839-2015 as Auditor

Dale Frens, of Frens & Frens LLC as Historical Architectural Consultant

The Chester County Treasurer as Collector of Real Estate Taxes

Keystone Collections as the Collector of Earned Income and Local Services Taxes

Wendy Leland to the Planning Commission for a 4-Year Term expiring 12/31/2018

Hugh Willig to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2015

Bill Westhafer to the Phoenixville Regional Planning Commission for a 1-Year Term expiring 12/31/2015

Fran Rodgers to the Historical Commission for a 5-Year At Large Term expiring 12/31/19

Ann Kline to the Historical Commission for a 5-Year Term as Historic District Resident expiring 12/31/19

Tom Fillippo to the Historical Commission for the remainder of a 5-Year At Large Term expiring 12/31/15

Karen Schlichter to the Parks & Recreation Board for a 5-Year Term expiring 12/31/2019

There are two empty positions for the Parks & Recreation Board for a 5-Year Term expiring 12/31/2019.

Andy Motel to the Open Space Commission for a 5-Year Term expiring 12/31/19

Russ Hanscom to the Vacancy Board for a 1-Year Term expiring 12/31/2015

Bill Hochwind for a 5-Year Term of the 6 Member Board of the Valley Forge Sewer Authority expiring 12/31/19

Robert C. Wert to the Zoning Hearing Board for a 3-Year Term expiring 12/31/2017 per Resolution #840-2015

Frank Holleran was nominated to a 5-Year Term for the Uniform Construction Code Board of Appeals as the member with Electrical Contractor experience, with term expiring 12/31/2019 by Resolution #841-2015.

Mr. Kuhn moved to nominate the list as read aloud. Mr. Philips seconded. Mr. Piliero called for discussion, and there was none. Mr. Piliero called the vote. All were in favor.

Establish Rate of Pay for 2015

Mr. Kuhn moved to approve the pay rate schedule for 2015, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Mileage Rate for 2015

Mr. Philips moved to establish the mileage rate for 2015 to the current IRS allowable rate at the time of submission of expenses, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer for full time employees for health insurance, and also the 0% employee/100% employer match for the full time employee pension plan. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Amount of Treasurerís Bond

Mr. Philips moved to establish the treasurer bond at $150,000, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2015

Mr. Kuhn moved to approve the draft 2015 Holiday Schedule, which includes 11 paid holidays, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Philips moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention from April 19 Ė 22, 2015, and to certify Mr. Rodgers as the voting delegate. Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Resolution #842-2015 to set depositories for the Township accounts

Resolution #843-2015 for credit card authorizations (Mrs. Csete read aloud a list of credit card names and holders)

Resolution #844-2015, naming the providers for Fire Protection, Ambulance and Police services, remaining unchanged from 2014

Resolution #845-2015 specifying that a maximum of $300,000 of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements, with the balance to be used solely for Open Space purposes.

Mr. Kuhn moved to approve the resolutions as read above. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Meetings will be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting will be held the following day. Meetings will be held at 7:30 p.m. at the Great Valley Middle School, Room 154. The September meeting will be held on the first of the month. Mr. Rodgers moved to approve the scheduling of the 2015 Board of Supervisors Meetings and Mr. Philips seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Organization Meeting, and Mr. Kuhn seconded. All were in favor. The meeting was adjourned at 7:45 P.M.

Respectfully submitted,


Lisa Gardner
Recording Secretary
Sign-in sheet, 1/5/2015
Sign-in sheet, 1/5/2015