CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS
REORGANIZATION MEETING
JANUARY 7, 2013

The Reorganization Meeting for 2013 was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, Malvern, PA.

Present:

Supervisors: Kevin R. Kuhn, Frank A. Piliero, Michael J. Rodgers, Hugh D. Willig, Charles A. Phillips
Consultants: Surender Kohli, P.E., Dan Wright, P.E., Mark P. Thompson, Esq.
Staff: Linda Csete, Manager, Jim Thompson, Roadmaster, Tim Hubbard, Fire Marshal, Lisa Gardner, Recording Secretary
Public: See attached sign-in sheet

The meeting was called to order at 7:32 P.M.

Citizenís Forum/Non-Agenda Items

There were no Citizensí Forum/Non-Agenda items in regards to Reorganizing.

Nominations

Chairman, Board of Supervisors

The Board designated Mr. Thompson as temporary chair. Mr. Thompson opened the floor to nominations. Mr. Willig nominated Mr. Piliero for the position of Chairman of the Board of Supervisors. Mr. Rodgers seconded.

Mr. Thompson moved to close the nominations and Mr. Kuhn seconded. Mr. Thompson called for discussion, and there being none, called the vote, and all were in favor.

Mr. Thompson turned the chair over to Mr. Piliero.

Vice Chairman, Board of Supervisors

Mr. Piliero opened the floor to nominations. Mr. Kuhn nominated Mr. Rodgers for Vice Chairman of the Board of Supervisors, and Mr. Piliero seconded.

Mr. Piliero moved to close the nominations and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2013

Annual Appointments

Mr. Piliero read from a list. Mr. Philips moved to appoint Linda Csete to the following positions for 2013:

Township Manager
Township Secretary/Treasurer
Pension Plan Administrator
Planning Commission Secretary

Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Jan C. Bird as the Assistant Township Secretary. Mr. Philips seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Philips moved to appoint Lisa Gardner as the Recording Secretary, Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Tim Hubbard as the Fire Marshal and Emergency Management Coordinator pending Governorís Office approval. Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Rodgers moved to appoint Jim Thompson to Public Works Superintendent/Roadmaster. Mr. Kuhn seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Mark Cabot as Public Works Assistant and Animal Control Officer. Mr. Philips seconded. Mr. Piliero call for discussion, there being none, called the vote. All were in favor.

Mr. Philips moved to appoint Alix Coleman as the Brightside Farm Manager. Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Lamb, McErlane, P.C. as Legal Counsel-Firm. Mr. Willig seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Rodgers moved to appoint Mark Thompson Esq. as Legal Counsel-Lead Counselor. Mr. Philips seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Gary Bender as Special Counsel. Mr. Philips seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Tom Comitta as Land Planner. Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Advanced Geo Services as Engineering Firm. Mr. Willig seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Daniel T. Wright, P.E. as Engineer. Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Philips moved to appoint Surender S. Kohli as Zoning Officer. Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Anthony Merklinger as Building Code Official (BCO). Mr. Rodgers seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to appoint Todd & Todd LP Ė Emory Todd via Resolution # 794-2013 as Auditor. Mr. Philips seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Philips moved to approve the Historical Architectural Consultant as Dale Frens of Frens & Frens LLC. Mr. Kuhn seconded. Mr. Piliero called for discussion, there being none called the vote. All were in favor.

Mr. Rodgers moved to approve the Chester County Treasurer as Collector of Real Estate Taxes. Mr. Kuhn seconded. Mr. Piliero called for discussion, there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve the Collector of Earned Income and Local Services Taxes as Keystone Collections. Mr. Willig seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Appointments to Boards, Commissions and Committees

Planning Commission

Mr. Philips moved to re-appoint Michael Churchill to the Planning Commission for a four year term expiring 12/31/2016, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to re-appoint Michael Richter to the Planning Commission for a four year term expiring 12/31/2016, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Regional Planning Commission

Mr. Philips moved to re-appoint Hugh Willig to the Phoenixville Regional Planning Commission for a one year term expiring 12/31/2013, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to re-appoint Rick Reis to the Phoenixville Regional Planning Commission for a one year term expiring 12/31/2013, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Historical Commission/H.A.R.B.

Mr. Philips moved to re-appoint Linda Applier to the Historical Commission/HARB for a five year term expiring 12/31/2017. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to re-appoint Sheila Klement to the Historical Commission/HARB for a five year term expiring 12/31/2017. Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Vacancy Board

Mr. Kuhn moved to re-appoint Russ Hanscom to the Vacancy Board, term to expire 12/31/13, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Zoning Hearing Board

Mr. Philips moved to adopt Resolution #795-2013 re-appointing John C. Martin to the Zoning Hearing Board, for a 3-year term ending 12/31/15, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Open Space Commission

Mr. Rodgers moved to re-appoint Rosemary Philips to the Open Space Commission for a five year term to expire 12/31/17 and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Rates of Pay for 2013

Mr. Piliero read the list of positions covered by the proposed pay schedule. Mr. Kuhn moved to establish the rates of pay for 2013 per the proposed schedule. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote, and all were in favor.

Establish Mileage Rate for 2013

Mr. Rodgers moved to establish the mileage rate for 2013 at the current IRS allowable rate at the time of submission of expenses, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor. Mr. Piliero noted the current rate is $.565/mile.

Establish Employee/Employer Match for Employee Benefits

Mr. Philips moved to approve the 100% employee/0% employer match for part time employees and 0% employee/100% employer for full time employees for health insurance and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve the 0% employee/100% employer match for the employee pension plan, and Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2013

Mr. Rodgers moved to approve the draft 2013 Holiday Schedule, which includes 11 paid holidays, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Manager as delegates to the annual PSATS Convention, and to certify Mr. Rodgers as the voting delegate. Mr. Philips seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Philips moved to approve Resolution #796-2013 to set depositories for the Township accounts, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Resolution #797-2013 for credit card authorizations, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #798-2013, naming the providers for Fire Protection, Ambulance and Police services, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Mr. Philips moved to approve Resolution #799-2013 specifying that a maximum of 15% of the unencumbered Earned Income Tax Revenue is to be transferred to the General Fund for Capital Road Improvements with the balance to be used solely for Open Space purposes, and Mr. Rodgers seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Mr. Piliero read aloud the proposed meeting dates for 2013, indicating that meetings would be scheduled for the first Monday of the month unless that day is a holiday, in which case the meeting would be held the following day. Meetings will be held at 7:30 p.m. at the Great Valley Middle School, Room 154. Mr. Philips moved to approve the scheduling of the 2013 Board of Supervisors meetings and Mr. Kuhn seconded the motion. Mr. Piliero called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Philips moved to adjourn the Reorganization Meeting, and Mr. Rodgers seconded. All were in favor. The meeting was adjourned at 7:50 P.M.

Respectfully submitted,


Lisa Gardner
Recording Secretary
Sign-in sheet, 01/07/2013