CHARLESTOWN TOWNSHIP BOARD OF SUPERVISORS REORGANIZATION MEETING JANUARY 5, 2009

The Reorganization Meeting was held at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, Malvern, PA.

Present

The meeting was called to order at 7:30 P.M.

Citizen’s Forum/Non-Agenda Items

There were no Citizens’ Forum/Non-Agenda items discussed.

Nominations

Chairman, Board of Supervisors

Mr. Thompson opened the floor to nominations. Mr. Kuhn nominated Mr. Philips for the position of Chairman of the Board of Supervisors. Mr. Rodgers seconded. Mr. Thompson called for discussion, and there being none, called the vote. All were in favor.

Vice Chairman, Board of Supervisors

Mr. Philips opened the floor to nominations. Mr. Willig nominated Mr. Kuhn for Vice Chairman of the Board of Supervisors and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Appointments for 2009

Annual Appointments

Mr. Philips asked if there were any proposed changes to the annual appointments. There being no changes, Mr. Rodgers moved to make the following appointments/re-appointments:

Township Administrator – Linda M. Csete
Township Secretary/Treasurer – Linda M. Csete
Pension Plan Administrator – Linda M. Csete
Planning Commission Secretary – Linda M. Csete
Assistant Township Secretary – Jan C. Bird
Open Space Director – Aliena J. Gerhard
Legal Counsel – Firm – Lamb, McErlane, P.C.
Lead Counsel– James E. McErlane, Esq.
Special Counsel – Gary Bender, Esq.
Township Engineer – Surender S. Kohli of Kohli & Associates
Zoning Officer – Surender S. Kohli of Kohli & Associates
Building Inspector – Surender S. Kohli of Kohli & Associates
Fire Marshal – Frederick C. Alston
Public Works Superintendent – Frederick C. Alston
Public Works Assistant - Mark Cabot
Auditor – Todd & Sons, CPA – Emory Todd
Land Planner – Thomas J. Comitta Associates
Historical Architectural Consultant – Dale Frens of Frens & Frens LLC
Brightside Farm Manager – Alix Coleman
Collector of Real Estate and Local Enabling Act Taxes – Central Tax Agency
Animal Control Officer – Mark Cabot

Mr. Hogan seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Appointments to Boards, Commissions and Committees

Planning Commission

Mr. Kuhn moved to re-appoint Michael Churchill and Rick Reis to the Planning Commission for four year terms to expire 12/31/12, and Mr. Willig seconded. Mr. Philips called for discussion and then the vote. All were in favor.

Historical Commission/H.A.R.B.

Mr. Kuhn moved to re-appoint Rosemary Philips, John Pittock and Dale Frens to the Historical Commission/HARB for five year terms to expire 12/31/13, and Mr. Willig seconded. Mr. Philips called for discussion and then the vote. All were in favor.

Parks & Recreation Board

Mr. Rodgers moved to re-appoint Bob Jones to the Parks & Recreation Board for a five year term to expire 12/31/13, and Mr. Kuhn seconded. Mr. Philips called for discussion and then the vote. All were in favor. Appointments to two vacancies on the board were tabled until recommendations are received from the Parks & Rec Board.

Vacancy Board

Mr. Philips moved to re-appoint Russ Hanscom to the Vacancy Board, term to expire 12/31/09, and Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Zoning Hearing Board

Mr. Kuhn moved to re-appoint Ginny Durkan to the Zoning Hearing Board, for a three year term to expire 12/31/11 and to re-appoint Frank Piliero as an alternate to the Zoning Hearing Board, for the remainder of a three year term to expire 12/31/09, and Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Uniform Construction Code Hearing Board

Mr. Kuhn moved to re-appoint Bob Cottone to the UCC Hearing Board, for a five year term to expire 12/31/13, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Open Space Commission

Mr. Kuhn moved to re-appoint Bill Andersen to the Open Space Commission, for a four year term to expire 12/31/12, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to re-appoint Alix Coleman and John Pickering to the Open Space Commission, for five year at-large terms to expire 12/31/13, and Mr. Philips seconded. Mr. Philips called for discussion.

Mr. Willig suggested that the Open Space Commission be asked to make a recommendation on the number of members needed for their group, as the present ordinance allows up to 16 members. There are currently six vacancies. Mrs. Gerhard offered to bring the request to the Commission. Barbara DeWilde, a member of the Historical Society, offered to go back to the Society to see if any member is interested in the seat designated for a CHS member.

There being no further discussion, Mr. Philips called the vote, and all were in favor.

Valley Forge Sewer Authority – 9 member Board

Mr. Rodgers to re-appoint Tom Babacz to the Valley Forge Sewer Authority 9-Member Board, for a five year term to expire 12/31/13, and Mr. Hogan seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Rates of Pay for 2009

Mr. Philips asked Mrs. Csete to re-circulate the salary data to the Board. The Board will conference via email and notify her of the rates of pay prior to the February 2, 2009 meeting so payroll can be prepared. The rates will be ratified at that meeting.

Establish Mileage Rate for 2009

Mrs. Csete suggested setting the mileage rate at the IRS allowable rate instead of a specific rate so it doesn’t have to be changed the next time the IRS makes an adjustment. Mr. Philips moved to establish the mileage rate for 2009 at the current IRS allowable rate at the time of submission of expenses, and Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Employee/Employer Match for Employee Benefits

Mr. Kuhn moved to approve the 0/100% employee/employer match for the employee pension plan, and 100%/0% for all remaining benefits including health insurance. Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Establish Holiday Schedule for 2009

Mr. Rodgers read the dates for the proposed holiday schedule for 2009. Mr. Kuhn moved to approve the draft 2009 Holiday Schedule, which includes 11 paid holidays, and Mr. seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Certify Delegates to the Annual PSATS Convention and One Voting Delegate

Mr. Kuhn moved to certify all members of the Board, the Roadmaster and the Township Secretary as delegates to the annual PSATS convention, and to certify Mr. as the voting delegate. Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Annual Resolutions

Mr. Kuhn moved to approve Resolution #708-2009 to set depositories for the Township accounts, and Mr. Philips seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #709-2009 specifying that the earned income taxes received during 2009 will be deposited in the Open Space Fund to be expended on Open Space purposes only. Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Kuhn moved to approve Resolution #710-2009 for the credit card authorizations, and Mr. Rodgers seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Mr. Rodgers moved to approve Resolution #711-2009, naming the providers for Fire Protection, Ambulance and Police services, and Mr. Kuhn seconded. Mr. Philips called for discussion, and there being none, called the vote. All were in favor.

Scheduling

Mr. Rodgers moved to approve the scheduling of the 2009 Board of Supervisors meetings to take place at 7:30 P.M. on the first Monday of the month, in Room 154 of the Great Valley Middle School, with the following exceptions due to holidays or previously scheduled hearings:

January 20, 2009 instead of January 19, 2009 (Martin Luther King Day)
February 17, 2009 instead of February 16, 2009 (President’s Day)
September 8, 2009 instead of September 7, 2009 (Labor Day)

Mr. Kuhn seconded the motion. Mr. Philips called for discussion and, and there being none, called the vote. All were in favor.

Adjournment

Mr. Rodgers moved to adjourn the Reorganization Meeting, and Mr. Hogan seconded. The meeting was adjourned at 8:00 P.M.