The second business meeting for October was held on October 18, 2021, at the Charlestown Township Office at 4030 Whitehorse Road, Devault, PA.
Mr. Kuhn moved to adopt resolution #991-21 amending the 2021 budget to include additional rent and fit-out costs for the new township lease at 11 General Warren Blvd, and Ms. Bednar seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.
Mr. Piliero moved to accept the proposal from J. Brian O’Donnell for an appraisal of the Rodgers property at 1152 Green Lane Road, and Ms. Bednar seconded. Mr. Piliero called for discussion and there being none called the vote. All were in favor.
The Manager will set up a meeting with Bill Westhafer of Norr Inc. and Supervisor Willig to coordinate with the Landlord on the process to fit-out the new Township Office. The proposal from Norr remains pending. The Board will use Bob Dettore’s services as Owner’s Representative through the build out process.
The Board discussed development of an Employee Handbook, and the search for a new Township Manager in 2022 toward mid-year. Mrs. Csete will make inquiries with ADP for their assistance with the handbook, and Dave Woglom from Lafayette College for the employee search.
Mrs. Csete updated the board on a meeting she, Mr. Piliero and Mr. Kuhn held with Tim Sawyer, CPA from the auditor firm Barbacane Thornton on Sept. 28th to obtain guidance for preparing the draft budget.
The first topic discussed at that meeting was on the allowable use of COVID funds. The Board discussed how these funds could be used to provide additional capital funding to the two fire companies serving the township while decreasing the use of general funds for 2022. Contributions for recreational programs, possibly the Great Valley Community Organization, or improvements to Jenkins Park will be considered as well.
The second topic discussed at that meeting was to clarify how to differentiate operating and capital costs with regard to the new office fit-out. Generally, the capital fund can be used for all consultants, construction plans, permitting costs, furniture, and equipment. Moving costs would be considered operating costs. The proposed budget was prepared in accordance with this advice.
Mrs. Csete noted that additional budget costs were included in the 2022 budget for the anticipated transition to a new manager in mid-year including additional salary and benefit expenses. This was also reflected in the draft budget.
A salary worksheet was circulated for later consideration at the Reorganization meeting. The Cost of Living Increase for 2022 is 6.1%, which is higher than any proposed salary or hourly wage increases in the worksheet.
Mrs. Csete reviewed the seven funds, consisting of four main funds: General Fund, Liquid Fuels, and two capital funds, along with three proprietary funds Transportation Improvements, Stormwater Management, and Recreation.
Mrs. Csete pointed out that starting in 2022 the Board may need to use some of the general-use earned income tax revenue for general expenditures. Traditionally it was used only for open space and in some years, a portion went for road construction, but as general fund needs grow, some of this revenue will need to be directed toward it. There are no restrictions on this first ½% of the EIT; only on the additional ½% that was passed by referendum and is required to be used for open space projects only. The current proposed 2022 budget does not use any EIT funds for general purposes at this time.
The Board reviewed the draft budget prepared by the Township Manager and the following changes were made:
|405.05||Employee Hiring/Human Resources||Add $6,600 for management search services and creation of Employee Handbook|
|408.12||Sound Engineering||Increase from $50,000 to $75,000|
|409.10||Township Office Rental||Decrease from 105,525 to 60,600 assuming new rent begins 7/1/22|
|411.32||Fire Protection – general contrib.||Decrease from 316,060 to $0 as COVID funds will be used instead|
|411.32||Fire Protection – Capital Contrib.||Add $100,000 for East Whiteland Vol Fire Assn|
|492||Transfer to Capital Fund||Add $150,000 from $150,000 for total of $300,000|
|Salaries and hourly rates||Salary increases across the board – 3%|
|392||Transfer from Other Funds||Add $150,000|
|409.12||New Township Office Fit-out||Increase from $150,000 to $500,000|
The budget will be revised and re-distributed to the Board prior to the November 1, 2021 Supervisors Meeting at which time Mrs. Csete will be authorized to advertise and post it on the Township website.
Sound study results at Beyond Meat were discussed.
Mr. Piliero adjourned the meeting at 8:00 p.m. The next Business Meeting is scheduled for Monday, November 1, 2021, at 7:00 p.m. at the Great Valley Middle School.