The first business meeting for May was held May 6, 2019, at the Great Valley Middle School in Room 154, 255 N. Phoenixville Pike, in Malvern, PA.
There was an executive session before tonight’s meeting to discuss legal matters.
Historical Society President Mr. John Martin announced the following upcoming events:
Mr. Rubinfield said thank you to the Township Supervisors for supporting the EAC educational event about the Spotted Lanternfly.
Mr. Barry DeSantis was present to address the Board about various concerns of Spring Oak residents, after finding out from Mr. Filippo that no additional access roads were planned. With regard to traffic and emergency access concerns, Mr. Wright said the approved plan shows two road connections from Spring Oak to Devault Village. All construction vehicles will access DVSO only through a separate construction access drive that connects to Rees Road.
Comments were as follows:
Mr. Kuhn moved to approve the minutes for the April 1 2019 Business Meeting, and Ms. Bednar seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Kuhn moved to approve the April 2019 Treasurer’s Report and Mr. Piliero seconded. Mr. Piliero called the vote, and all were in favor.
Mr. Philips moved to approve the Operating Fund Accounts Payable Report for May 6, 2019 and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Kuhn moved to approve the Liquid Fuels Fund Accounts Payable Report for May 6, 2019 and Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Kuhn moved to approve the Capital Improvements - General Fund Accounts Payable Report for May 6, 2019 and Mr. Piliero seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Kuhn moved to accept the April 2019 reports #1-14 as submitted and Mr. Willig seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Mark Connolly of the Phoenixville Green Team gave a PowerPoint presentation on “Ready for 100%”. This program encourages municipalities to (a) pass a resolution committing to purchasing energy from all green sources by 2035 and to include transportation by 2050, and (b) to promote and regulate towards 100% Township resident compliance.
Mr. Connolly and Paula Kline discussed a transfer from fossil fuels to renewable energy like wind, sun, hydro, and geo-thermal energies. They gave tools and procedures to reduce demand.
Mr. Philips discussed the Township’s commitment and steps already taken to reduce consumption by reducing development and preserving Open Space. By eliminating over 750 single family homes, the township saved the school district from needing a new school with the associated impervious coverage and transportation impacts. The Township has also passed solar and wind ordinances in order to encourage their use. Mr. Connolly had additional recommendations in the form of resolutions for the Township that local municipalities and the County are considering or have enacted. He further proposed commitment, planning and action. His first step was a suggestion for a resolution of commitment. Mr. Philips thought this would be a matter to be discussed by the PC. He discussed a simpler, more direct way to progress in the same direction. Commitment for Mr. Philips, to all the proposed ideas, involved choice and cost. Mr. Kuhn discussed the difficulty the Township has had, proactively trying to mandate green building standards, and associated code issues.
Mr. Connolly said community solar is the next issue for Charlestown Township. It is a new mechanism that allows any roof to have a grid, and can transfer the power to other people. He is willing to help draft an ordinance for the Township.
A resident pressed the Board, asking if they were “in” for 100% renewable energy. He felt it was the responsibility of the Township to promote going green 100% and set an example. Some Supervisors felt commitment was first needed at the state and federal level since the Township does not have authority to dictate resident choices and green building standards.
Supervisors discussed reviewing a draft resolution to commit to 100% renewable energy. The draft will be reviewed by the PC and Mr. Thompson. The draft will be on the website after Mr. Thompson reviews it but before the vote. The item was tabled.
Precision Contracting Services requested a waiver of the penalty charge for starting a project without a permit. The company sent a letter explaining that they mistakenly thought the property was in East Whiteland Township, and called that township to see if a permit was required for that address and was told no permit was needed. East Whiteland Township had temporary office help answering the call and the wrong information was provided.
Mr. Kuhn moved to waive the penalty charge for this permit and Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Michael Gill, of Buckley Brion, LLP, gave an overview of Ms. Janet Rubino’s Zoning Hearing Board Application for a variance for her property at 3269 Blackberry Lane. Ms. Rubino wants Board recommendation to permit the use of a separate dwelling space above the garage, and an addition to a non-conforming home due to setback encroachment. The home is described as functionally obsolete by Mr. Gill, being a 20th century structure, built close to a road. The rest of the property will stay as is, but the square footage will increase from 1751 to 3251. The increase of the square footage is greater than 50% of the existing home. The non-conformity is only due to the setback. Therefore, the Board supported the application for a variance.
Mrs. Csete said the Parks & Recreation Board was seeking a replacement for long time member Sue Staas, who has moved from the Township. They recommended Dan Mount to fill her unexpired term.
Mr. Kuhn moved to appoint Dan Mount to the unexpired term on the Parks & Recreation Board ending 12/31/2020, and Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
The following bids were received by the Township Office for the 2019 Road Paving Project.
|Dan Malloy Paving||$167,131|
|Charlestown Paving & Excavating Inc.||$197,808|
The bids, which did not include materials, were turned over to Mr. Wright for review and recommendation prior to the bid award at the June 3rd meeting. The Township’s estimated bid amount was $236,000.
Mr. Thompson reviewed the proposed conditions for the approval of the Andersen Conditional Use Application to permit a conventional lot subdivision at 23 Eastwick Drive. A summary of the conditions is below. However, the final 3 conditions were discussed by Mr. Thompson and Ms. McLean at length. Mr. Thompson taking the position that although the current driveway easement suggests it is permitted, and acknowledges that there can be a subdivision, it does not provide for it. Mr. Thompson requires a revised easement document and requests that Ms. McLean obtain new signatures by the residents accepting the amendments.
Proposed conditions included:
Ms. McLean, although not in agreement with items 5-7 will comply. The property may come before the Board again if there is a change or Ms. McLean cannot obtain all signatures. Mr. Thompson will send a new draft to Mrs. Csete for signatures.
Mr. Kuhn moved to approve the Andersen Conditional Use decision and Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mr. Kuhn moved to adopt Resolution #943-2019 adopting the facility plan outlined in the Act 537 Special Study for the Valley Creek Trunk Sewer System as a revision to the Charlestown Township Official Plan, and Mr. Philips seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mrs. Csete said that since support for Windows 7 is ending in early 2020, the three office computers should be replaced with updated Windows 10. She obtained proposals from InterMedia Group Inc. to provide all necessary hardware, software and support for a total of $6,162.22.
Mr. Kuhn moved to approve proposal #12150 and 12149 to replace the 3 office computers, and Mr. Piliero seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mrs. Csete said a subcommittee including Mr. Philips, Planning Commissioners Mr. Motel and Ms. Leland, and herself, met with representatives from two of the three traffic engineering firms to which a request for proposal was issued. The Board will appoint a traffic planner to work with the Township on various traffic issues and upgrades.
Traffic Planning & Design Inc., and McCormick Taylor had responded to the request, and McMahon Associates did not respond.
Following the interviews, the subcommittee found both firms to be suitable for the position but felt that Traffic Planning & Design Inc. was preferred due to their familiarity with the majority of signalized intersections in the Township, and past work experience with them. They recommended them for the appointment.
Mr. Philips moved to approve Traffic Planning & Design, Inc. as traffic planner for the Township, and Mr. Piliero seconded. Mr. Piliero called for discussion and there being none, called the vote. All were in favor.
Mrs. Csete provided details on the spreadsheet she prepared dated 4/26/19, proposing amendments to the 2019 Budget. Adjustments were made to the carryover figures for the General Fund and Open Space Fund to reflect the actual year-end balances from 2018.
The carryover to 2019 for the general fund was decreased by $40,236.00 after all adjustments were made, primarily due to a new expense added for initiating an extensive document scanning program for the Township records. The reduced carryover is at 22%, still well within the 15-25% target range.
The carryover to 2019 for the Open Space fund increased $759,649, primarily due to the sale of the Auchincloss house that had been included in the previous budget but not in the 2019 budget. Additional costs in the amount of $30,808 were due to an increase in expected costs for Brightside Community garden fencing, the conclusion of signage improvements at Charlestown Mill, and the omission of a finance fee for the 2015 bond series.
Mr. Kuhn moved to adopt Resolution #944-19 amending the 2019 Budget as proposed, and Mr. Piliero seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Mr. Wright gave a brief overview of the release details. The two basins on Rees Road and the pool of water at Whitehorse and Spring Oak are being monitored. The amount of $4,158.72 was held back from the requested release.
Mr. Philips moved to approve Escrow Release #8 for Cedar Run in the amount of $49,845.28, and Mr. Kuhn seconded. Mr. Piliero called for discussion, and there being none, called the vote. All were in favor.
Mr. Philips mentioned 4 things.
Mr. Piliero adjourned the meeting at 9:30 p.m. The next Board of Supervisors Meeting is scheduled for Monday, June 3, 2019, 7:00 p.m. at Great Valley Middle School, Room 154, 255 N. Phoenixville Pike, Malvern, PA.